Before doing assigned
work:
·
Write
down your assignment in your notebook
·
Determine
which statistics must be collected
During the
assignment:
·
Take
out your notebook and collect needed data (descretely & protecting
confidentiality)
After the assignment:
·
Talk
with partner and determine who will say what to avoid repetition
·
Ensure
that each partner has a highlight
·
Decide
who will give the statistics, (i.e No. of visits, contacts, leaflets,
sacramentals, etc.)
·
Combined,
the reports show what has been attempted
and achieved, in what spirit; the time spent; the methods used; what has not
been gained and the persons who have not been touched. Also, share, as appropriate: follow-up
actions suggested, problems, questions, and concerns in how work was executed,
as well as new things learned, new ideas, etc.
During the meeting:
·
Have
your notebook open to your notes on the assignment
·
When
your name is called to report, glance at statue & silently say a short
prayer
·
Speaking
audibly, say, “I was assigned to [WORK] with Br/Sr [ASSIGNED PARTNER]”
·
Give
your report (Speak loudly, you should feel as if you are yelling)
·
This
includes giving your highlight; reports should typically be about 1 minute.
·
Indicate
when you are finished giving your report (i.e. “This concludes my report”)
·
The
report should be fact-based and faith-based; opinions and personal views should
be reserved. Information reported should
be on spiritual issues, not secular ones.
Do not say, “he lives near the park,” or “the home was large and
well-furnished.”
When others give a
report
·
Do
not interrupt the report (except for the President)
–Neither the Secretary, nor the partner,
should interrupt
·
Listen
carefully to the report, look at the speaker; and take notes as appropriate
·
If
it does not appear that a notebook was used, ask if it was
·
Ask
relevant questions after the report is given
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